Privacy Policy for Siridhamma International Model United Nations
Last updated: December 05, 2025
This Privacy Policy explains how we collect, use, disclose, and
protect your information when you use the Siridhamma International Model
United Nations (SDIMUN) website and related digital services. It also
outlines your rights under global privacy standards.
1.
Interpretation and Definitions
Account – A
unique profile created for you to access parts of the Service.
Company – Model United Nations Club of Siridhamma College
(“We”, “Us”, “Our”).
Cookies – Small files
stored on your device used to track activity and enhance
functionality.
Country – Sri Lanka.
Device – Any device capable of accessing the Service.
Personal Data – Any data that identifies or can identify an individual.
Service – The SDIMUN website and related online services.
Website – https://sdimun.org/
You – Any user
accessing or interacting with the Service.
2. Eligibility
& Age Requirements
The Service is intended for users aged 13 and above.
Users under 18 may only use the
Service with parental or guardian consent and supervision.
We do not knowingly collect data from children under 13. If such data is identified, it will be deleted promptly.
Students
aged 12 and above may register for conference
participation only with verifiable parental or guardian consent.
3. Types of Data We Collect
Personal Data
We
may collect: - Email address - First and last name - Phone number - Date
of birth (for eligibility verification) - School/university
affiliation - Country and city - Emergency contact (for minors, if
required) - Any information submitted in registration forms
Usage
Data
Automatically generated information such as: - IP address -
Browser type and version - Pages visited and time spent - Device
identifiers - Diagnostic analytics
Cookies & Tracking
Technologies
We use: - Essential Cookies - Functionality Cookies - Analytics Cookies (via Google Analytics) - Email tracking pixels (for conference
updates and operational emails)
You may disable cookies via browser
settings, but some portions of the Website may not function
correctly.
4. How We Use Your Data
We use your Personal
Data to: - Process conference registrations - Administer delegate,
chair, and school advisor accounts - Provide conference-related updates
via email - Maintain safety and moderation of online sessions - Improve
website performance using analytics tools - Generate non-identifiable
statistical reports - Support marketing of future SDIMUN conferences
(with your consent)
Email Communication
By registering, you
consent to receiving: - Conference updates - Crisis alerts during the
event - Registration confirmations - Delegation assignment
information
You may opt out of non-essential communications.
5.
Legal Bases for Processing (GDPR)
If you are located in the
European Union, we process data under the following grounds: -Consent – When you provide data voluntarily. - Contractual necessity – To register you for SDIMUN. - Legitimate interests – Conference administration and security. - Legal compliance – Fulfilling legal obligations under Sri Lankan or international
law.
6. Privacy Rights (GDPR, CCPA/CPRA, CalOPPA)
Your
Rights
Depending on your jurisdiction, you may have the right to: -
Request access to your data - Request corrections - Request deletion
(“Right to be Forgotten”) - Opt out of data sale (Wedo NOT sell data) - Restrict data processing - Request a copy of your data
(Data Portability) - Know what information we have collected
California
Disclosures (CalOPPA / CCPA / CPRA)
We do not sell personal
information.
Users can request deletion or correction.
You may
submit verifiable requests via our contact form.
Do-Not-Track
(CalOPPA)
We honor DNT signals where supported.
7.
Tracking & Analytics Tools
We use Google Analytics to understand user behavior and website performance. Google Analytics
may collect: - IP address - Device type - Browsing patterns
These
analytics are strictly for improving the Service.
8. Sharing
Your Personal Data
We may share your data with: - Service Providers – Website hosting, analytics tools, email delivery providers - Conference Officials – Secretaries-General, Directors, Chairs (only necessary
information) - Legal authorities if required
We
do not share data with advertisers, external
companies, or unrelated third parties.
9. Retention of
Data
We retain data only as long as necessary: - Delegate
registration data: retained until the end of the conference cycle -
Email communication logs: up to 12 months - Analytics data: up to 24
months
Users may request early deletion.
10. Children’s
Privacy
We collect conference registration data from users ages 12–17 only with verifiable parental consent.
We do not knowingly collect data from children under 13 without
parental approval.
11. Data Security
We use
organizational and technical safeguards, including: - SSL encryption -
Limited internal data access - Secure storage and access control
However,
no method of transmission is 100% secure.
12. International
Data Transfers
By using the Service, you agree that your data may
be processed in Sri Lanka and other jurisdictions with different privacy
laws.
13. Changes to This Privacy Policy
We may update
this Privacy Policy from time to time. The “Last Updated” date at the
top will reflect changes.
14. Contact Us
For questions,
deletion requests, or privacy concerns, contact: Model United Nations Club of Siridhamma College
Siridhamma Mawatha, Labuduwa, Galle, Sri Lanka 80000
Email:
support@sdimun.org
GDPR Compliance
We process personal data on
the basis of consent, legitimate interests, and contractual necessity.
Users have the right to access, correct, delete, or restrict the
processing of their personal data. Users may also request data
portability or withdraw consent at any time. International transfers, if
any occur, will be handled with appropriate safeguards. To exercise
these rights, please contact us through the channels provided in this
Policy.
CCPA & CPRA Compliance
We do not sell or share
personal information. California residents have the right to request
disclosure of collected data, request deletion, and opt out of data
sharing practices. Requests to exercise these rights may be submitted
using the contact details listed in this Policy.
CalOPPA
Compliance
We disclose how we handle user information, the
categories of data we collect, and how it is used. We will notify users
of material changes to this Policy. Our website does not respond to Do
Not Track (DNT) signals at this time.
